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Passport required to apply as a translator, is this common requirement? Thread poster: Dwi Rachmelia
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Dwi Rachmelia 
Indonesia
Local time: 00:30
English to Indonesian
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I was applying to be a translator and I passed their test, so I'm in the process of signing the agreements, NDA etc. They require a passport for me. This is the first time I apply where they require a passport from me, usually only ID and NDA paperwork, etc. Is this a common requirement or is this unusual? I don't own a passport and with the COVID regulations, making one will be a task. Anyone know? Thank you in advance.
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Sara Massons
France
Local time: 19:30
Member (2016)
English to French
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| I would ask them is the ID card is enough | Jul 26, 2022 |
Hello,
Depending on the level of confidentiality and sensitivity of the data you will have to translate, they may need to deeply verify your identity. I had to do so once with a finance-related client, I don't have a passport and I asked if my ID card would be enough and they said ok, I also had to provide a criminal record and a number of other information. I suggest you try to ask them.
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finnword1
United States
Local time: 13:30
English to Finnish
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| Makes no sense to me | Jul 26, 2022 |
What next? Proof of vaccination?
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Jean Lachaud
United States
Local time: 13:30
English to French
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One agency did request that, last year.
I diidn't bother to answer, since the entire agreement obviously applied to in-office workers, which they hadn't bothered to update for translators.
finnword1 wrote:
What next? Proof of vaccination?
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Adieu
Ukrainian to English
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| Could mean "government-issued ID" | Jul 26, 2022 |
Some languages call those passports too.
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The only times I remember being asked for my ID (my passport is no longer valid and within the EU I don't need it) in the translation context was when I entered in a Consultant Contract with the UN or a Translation Contract with the EC and I didn’t have to show it just to fill the blanks in a form.
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| Not unusual ... | Jul 26, 2022 |
Dwi Rachmelia wrote: Is this a common requirement or is this unusual?
... (although I would refuse to submit any of those documents): It has already been discussed in another thread that some LSPs need secure proof for tax purposes that it is really you behind your email address and the postal address you stated. But I would be very careful to submit such an official document so as not to fall for a scammer.
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Gerard de Noord
France
Local time: 19:30
Member (2003)
English to Dutch
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| Just tell them you don't own a passport | Jul 27, 2022 |
Dwi Rachmelia wrote:
I don't own a passport ...
Just tell them you don't own a passport or enter not applicable.
If they really want to work with you they'll find a solution to verify you.
Cheers,
Gerard
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Michael Newton
United States
Local time: 13:30
Japanese to English
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| passport requirement | Jul 28, 2022 |
This has been asked of me several times and I have declined. All sorts of things can be done with passports.
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| I never send personal documents | Jul 28, 2022 |
In Europe they can use a VAT number and check in the companies register that you are trading as a company, registered for tax and so on.
Some kind of business registration like that is what they really need. I would NEVER let an agency have my passport details. As others have said, scammers can use them for all kinds of things. As an independent business partner, not an employee, I keep the relationship strictly business. That does not exclude friendly remarks in e-mails, but they are stri... See more In Europe they can use a VAT number and check in the companies register that you are trading as a company, registered for tax and so on.
Some kind of business registration like that is what they really need. I would NEVER let an agency have my passport details. As others have said, scammers can use them for all kinds of things. As an independent business partner, not an employee, I keep the relationship strictly business. That does not exclude friendly remarks in e-mails, but they are strictly at the polite level. ▲ Collapse
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I wonder how many translators don't have a passport...
Maybe someone who is a paid member could suggest it as a poll question.
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Ice Scream wrote:
I wonder how many translators don't have a passport...
Maybe someone who is a paid member could suggest it as a poll question.
Now we just have to see when it appears
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finnword1
United States
Local time: 13:30
English to Finnish
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| Liquor store ID ? | Jul 28, 2022 |
Finnish government-owned liquor stores used to issue a "booze card". That probably would have worked too.
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| I was asked last month | Jul 28, 2022 |
Christine Andersen wrote:
In Europe they can use a VAT number and check in the companies register that you are trading as a company, registered for tax and so on.
Some kind of business registration like that is what they really need. I would NEVER let an agency have my passport details. As others have said, scammers can use them for all kinds of things. As an independent business partner, not an employee, I keep the relationship strictly business. That does not exclude friendly remarks in e-mails, but they are strictly at the polite level.
I refused (it was a Spanish agency, same country in which I am registered) I refused and told them that all what they need is my vat number, they disappeared.
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dkfmmuc
Local time: 19:30
Member (2009)
German to English
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| A passport copy is *the* essential step for fraud and more | Jul 29, 2022 |
Michael Newton wrote:
This has been asked of me several times and I have declined. All sorts of things can be done with passports.
Dear colleagues,
I can fully agree that a passport copy is completely unnecessary for the business between a company and a translator as a supplier. These type of requesting request immediately raises a red flag. 👍
Fun fact: Until 2017 it was even for banks in Germany forbidden to take passport copies of customers. They were just allowed to write down the details like date/place of issuing the government ID, number etc.. Now this has changed slightly due to the impact of forced digitization.
Another way to reject this request is simply using common sense: Would you require as customer a passport copy of a lawyer, a doctor, a consultant? When copywriting manuals for German financial institutions I have seen so many ways of people trying to cheat, or sneak into the business relationship, you would never believe that. Therefore just apply the security measures a larger company would have.
The best way to check the identity of suppliers and/or customers (especially unknown companies) is transfer of a minor amount by a bank or one of the payment providers.
And always be aware that you are at risk when the customer doesn't want to pay. So it is not up to the customer to apply extensive risk management procedures.
Best regards
Gerd
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